Register

Club or group registration

Annual registration fee: $320 (there is a $50 late fee if after August 31).

A full member club offers competitive, recreational and/or one-time participant programs.

A full member club may be formally constituted as a not-for-profit society or established as a for-profit business.

Member clubs are registered as Gymnastics BC full members. Where the club registers competitive gymnasts, the recreational gymnasts associated with that competitive club (through operation in the same facility and the sharing of the same staff and/or equipment) must be registered with GBC to remain in good standing.

If the competitive club’s facilities are in a public centre and therefore unable to charge membership fees due to policy, the competitive club must still register as a full member club and register all of its gymnasts and the public centre can register as an associate member. 

How to renew your full member club registration

(see Become a GBC member club for new club membership process)

Submit the following to GBC by August 31:

  1. Completed GBC full member club renewal form
  2. Applicable membership fees.

Clubs that have not renewed their membership by August 31 will not be registered as members and will not receive the associated benefits (including insurance coverage).

More details and benefits of membership in the registration handbook.

For more information, contact membership@gymbc.org

Any new club wanting to be recognized as a full member club of GBC, must submit a new full member club application package with the $320 membership fee, for consideration by the GBC Board of Directors.

The GBC Board of Directors reviews all new full member club applications twice per year; Spring and Fall. 

Spring
Deadline for submission of new member club application March 31
Notification of status June 30
Fall
Deadline for submission of new member club application September 30
Notification of status December 31

The board has the sole discretion to approve or deny full member club membership.

Following this review, notification of status will be sent to the applicant.

The board may refuse a new application for membership for reasons including, but not limited to:

  • incomplete application
  • history of failing to be a member in good standing with any other provincial or national sport organization
  • concern over training, safety, personnel or risk management issues 

If the new full member club membership is denied, the membership fees will be returned to the applicant.

Please allow ample time between the submission of your application and your anticipated program start date.

Probation period

All new clubs are placed on probation for one year to ensure compliance with all GBC policies.

All new clubs on probation with GBC are required to provide a deposit against membership fees. The deposit is based on the number of programs offered and anticipated membership size of the club.

Number of members and deposit amount

  • Under 100 members: $500
  • Up to 300 members: $1,500
  • Up to 500 members:  $2,000

The deposit is held by GBC until the end of the club’s probationary period. At the club’s request, the deposit plus interest can either be returned or utilized against future invoices. At any time during the probationary period GBC may, at its discretion, apply all or part of the deposit to invoices in arrears. 

All clubs on probation are required to make payments at the time the invoice is issued. New clubs are not extended a 30 day grace period to pay any account.

How to register a NEW full member club

For a new club to become a GBC full member club, the following must be submitted for consideration by the GBC Board of Directors:

  1. Letter of introduction (describing the club, facility, staff, coaching ratio)
  2. Completed GBC new full member club application form including promotional material or website detailing program information.
  3. Copy of Certificate of Incorporation, Certificate of Good Standing or business license
  4. Letter from landlord, city, municipality, or lease confirming training location
  5. Copy of criminal record checks for principals or officers (e.g. owner, manager, head coach), if not already on file with GBC 
  6. Applicable membership fees.

*The Gymnastics BC membership season runs from September 1 – August 31. Fees will be prorated based on remaining portion of the membership year. You will be required to renew your membership with Gymnastics BC for the following season.

For more information, contact membership@gymbc.org

Annual registration fee: $0

GBC associate membership is for organizations already covered under a corporate insurance plan, including, but not limited to: all public recreation departments, community centres, YM/YWCAs and schools.

Associate membership provides a communications and information network and access to Gymnastics for All services for programmers, participants, teachers and coaches involved in the community recreational and school aspects of gymnastics.

Associate members are not eligible to participate in GBC recreational or competitive events, except GBC’s BC Gymnaestrada.

Programs with participants and/or coaches involved in GBC events (exception Gymnaestrada), training in the same facility as associate members, may be registered under the GBC full club membership guidelines.

How to Register an Associate Member

Submit the following to GBC:

  1. Completed GBC associate member form
  2. Once approved GBC will return the form to the associate member which is to be submitted to the full member club as proof of membership.

More details and benefits of membership in the registration handbook.

For more information, please contact info@gymbc.org

Annual registration fee: $50

GBC auxiliary membership is for parent associations and booster groups who are defined as not-for-profit societies, affiliated with a GBC full member club. 

These groups’ purpose is to support the member clubs with fundraising activities and assist with programs and operations

How to Register an Auxiliary Member

Submit the following to GBC:

  1. Completed GBC auxiliary member registration form
  2. $50 membership fee

More details and benefits of membership in the registration handbook.

Individual member registration

Members affiliated with a full member club (athletes, coaches, judges, staff and members)

Full member clubs must register every individual member in order to maintain membership with GBC. Failure to do so may jeopardize insurance coverage and may result in non-renewal of membership with GBC.

Membership may be managed either online through a designated registration program or by manual registration forms, but must be submitted to GBC electronically.

FallOctober 15
WinterFebruary 28
SpringApril 30
SummerAugust 31

Gymnastics BC’s registration management system is Uplifter. Clubs are provided with an administrative account to register members. Club administrator guides are available here.

Members can be registered using one of three methods:

The following fields and formats are mandatory:

  1. First name
  2. Last name
  3. Gender
  4. Birthdate (yyyy-mm-dd)
  5. Address, city, province, postal code
  6. Home phone number
  7. SKU(s)
  8. NCCP number, CRC & RiS (for coaches)

Uplifter information

See also

Records of registration (for minors) including participant lists must be kept secure until the children reach age 18 and then at least three years after they are of age in case of insurance claim.

Records of registration for adults need to be kept secure for seven years, similar to financial records.

Independent members are coaches, judges and volunteers who are not members of a full member club who wish to participate in Gymnastics BC sanctioned competitions, events and courses (excluding GBC hosted Gymnaestradas).

Coaches and judges not affiliated with a full member club must register as independent members prior to participation in any GBC sanctioned activities.

How to register

Submit the following to GBC:

  1. Completed GBC independent member registration form.
  2. Appropriate membership fees.

More details and benefits of membership in the registration handbook.

Individual member registration

Registration of members not registered with a full member club

Independent members are coaches, judges and volunteers who are not members of a full member club who wish to participate in Gymnastics BC sanctioned competitions, events and courses (excluding GBC hosted Gymnaestradas).

Coaches and judges not affiliated with a full member club must register as independent members prior to participation in any GBC sanctioned activities.

How to register

Submit the following to GBC:

  1. Completed GBC independent member registration form.
  2. Appropriate membership fees.

More details and benefits of membership in the registration handbook.

For more information, contact membership@gymbc.org

Independent athletes are athletes who are in bad standing with a full member club, training at another full member club and wish to participate in a competition or Interclub event.

These athletes belong to a full member club, but the GBC board and appropriate technical committee have required that they be identified as independent for the season. 

How to register

Submit the following to GBC:

  1. Completed GBC individual member registration form with the independent athlete box checked.
  2. Individual membership fees
  3. Completed independent athlete event registration form and $200 registration fee for each event.

More details and benefits of membership in the registration handbook.

For more information, contact membership@gymbc.org

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