Register

Club or group registration

Annual registration fee: $340 (for 2020-21). There is a $50 late fee if payment is received after August 31.

A member club offers competitive, recreational and/or one-time participant programs.

A member club may be formally constituted as a not-for-profit society or established as a for-profit business.

A member club must register every individual member in order to maintain membership in good standing with GBC. Failure to do so may jeopardize insurance coverage and may result in non-renewal of membership with GBC.

If a competitive club’s facilities are located in a publicly operated (municipal) recreation centre and they are therefore unable to charge membership fees due to policy, the competitive club must still register as a member club and register all of its gymnasts, and the public centre should be registered as an associate member. 

How to renew your member club registration

(see Become a GBC member club for new club membership process)

Submit the following to GBC by August 31:

  1. Completed GBC member club renewal form
  2. Applicable membership fees.

Clubs that have not renewed their membership by August 31 will not be registered as members and will not receive the associated benefits (including insurance coverage).

More details and benefits of membership in the registration handbook.

For more information, contact membership@gymbc.org

A new club that wishes to apply to become a member club of GBC must submit a new member club application package along with the required membership fee of $340 (for 2020-21). The new club member applicant will be considered by GBC’s Board of Directors.

The GBC Board of Directors reviews all new member club applications. The Board has sole discretion to approve or deny member club membership.

The New Club Membership review and approval process may take several months. Following Board review, notification of status will be provided to the applicant. 

The Board may refuse a new application for membership for reasons including, but not limited to:

  • incomplete application.
  • history of failing to be a member in good standing with any other provincial or national sport organization.
  • concern over training, safety, personnel or risk management issues.

If the new member club membership is denied, the member club registration fees will be returned to the applicant.

Please allow ample time between the submission of your application and your anticipated program start date.

Probation period

All new clubs are placed on probation for one year to ensure compliance with all GBC policies.

All new clubs on probation with GBC are required to provide a deposit against membership fees. The deposit is based on the number of programs offered and anticipated membership size of the club.

Number of members and deposit amount

  • Under 100 members: $500
  • Up to 300 members: $1,500
  • Up to 500 members:  $2,000

The deposit is held by GBC until the end of the club’s probationary period. At the club’s request, a deposit can either be returned or utilized towards future invoices. At any time during the probationary period, GBC may, at its discretion, apply all or part of the deposit to invoices in arrears. 

All clubs on probation are required to make payment at the time an invoice is issued. New clubs are not extended a 30-day grace period to pay invoices.

How to register a NEW member club

For a new club to become a GBC member club, the following must be submitted for consideration by the GBC Board of Directors:

  1. Letter of introduction (describing the club, facility, staff, coaching ratio)
  2. Completed GBC new member club application form including promotional material or website detailing program information.
  3. Copy of Certificate of Incorporation, Certificate of Good Standing or business license
  4. Letter from landlord, city, municipality, or lease confirming training location
  5. Copy of criminal record checks for principals or officers (e.g. owner, manager, head coach), if not already on file with GBC 
  6. Applicable membership fees.

*The Gymnastics BC membership season runs from September 1 – August 31. Fees will be prorated based on remaining portion of the membership year. You will be required to renew your membership with Gymnastics BC for the following season.

For more information, contact membership@gymbc.org

Annual registration fee: $0

GBC associate membership is for organizations already covered under a corporate insurance plan, including, but not limited to: all public recreation departments, community centres, YM/YWCAs and schools.

Associate membership provides a communications and information network and access to Gymnastics for All services for programmers, participants, teachers and coaches involved in the community recreational and school aspects of gymnastics.

Associate members are not eligible to participate in GBC recreational or competitive events, except GBC’s BC Gymnaestrada.

Programs with participants and/or coaches involved in GBC events (exception Gymnaestrada), training in the same facility as associate members, may be registered under the GBC club membership guidelines.

How to Register an Associate Member

Submit the following to GBC:

  1. Completed GBC associate member form
  2. Once approved GBC will return the form to the associate member which is to be submitted to the GBC member club as proof of Associate membership.

More details and benefits of membership in the registration handbook.

For more information, please contact info@gymbc.org

Annual registration fee: $50

GBC auxiliary membership is for parent associations and booster groups who are defined as not-for-profit societies, affiliated with a GBC member club. 

These groups’ purpose is to support the member clubs with fundraising activities and assist with programs and operations

How to Register an Auxiliary Member

Submit the following to GBC:

  1. Completed GBC auxiliary member registration form
  2. $50 membership fee

More details and benefits of membership in the registration handbook.

Individual member registration

Members affiliated with a member club (athletes, coaches, judges, staff and members)

Member clubs must register every individual member in order to maintain membership with GBC. Failure to do so may jeopardize insurance coverage and may result in non-renewal of membership with GBC.

Membership may be managed either online through a designated registration program or by manual registration forms, but must be submitted to GBC electronically.

The 2019-20 membership year will end at the end of day August 31, 2020. ALL Gymnastics BC individual memberships for 2019-20 must be submitted to Uplifter before the end of August 31st.

Starting in September 2020, Gymnastics BC individual memberships will be required to be submitted by member clubs on a monthly basis, rather than the previous quarterly schedule. The FIRST submission deadline of 2020-21 will be September 15, 2020 and from that point forward, clubs are free to choose whether to submit their monthly memberships at the end of each month, the first day of the following month, or on the 15th of the following and subsequent months.

Gymnastics BC’s registration management system is Uplifter. Clubs are provided with an administrative account to register members. Club administrator guides are available here.

Members can be registered using one of the following methods:

The following fields and formats are mandatory:

  1. First name
  2. Last name
  3. Gender
  4. Birthdate (yyyy-mm-dd)
  5. Address, city, province, postal code
  6. Home phone number
  7. 2020-21 SKUs (An individual can be registered under more than one SKU – in the same membership year. Just separate multiple SKUs by a comma. Your club will only be charged for the most expensive membership, not both/all of them).
  8. NCCP number, CRC (date) & RiS (date & certificate number) – for coaches
       NOTE: Email address is a highly recommended field but is not mandatory.
 

Uplifter information

See also

Minors: Records of registration including participant lists and waivers must be retained and accessible until 2 years after the participant has reached the age of majority (in BC, YK, NWT, and NU, the age of majority is 19 years old). For example, the form of a 5-year recreational participant must be retained and accessible until the participant is 21 years old (2 years after they turn 19).

Adults: Records of registration including participant lists and waivers must be retained and accessible for 7 years.

Independent members are coaches, judges and volunteers who are not members of a member club who wish to participate in Gymnastics BC sanctioned competitions, events and courses (excluding GBC hosted Gymnaestradas).

Coaches and judges not affiliated with a member club must register as independent members prior to participation in any GBC sanctioned activities.

How to register

Submit the following to GBC:

  1. Completed GBC independent member registration form.
  2. Appropriate membership fees.

More details and benefits of membership in the registration handbook.

Individual member registration

Registration of members not registered with a member club

Independent members are coaches, judges and volunteers who are not members of a member club who wish to participate in Gymnastics BC sanctioned competitions, events and courses (excluding GBC hosted Gymnaestradas).

Coaches and judges not affiliated with a member club must register as independent members prior to participation in any GBC sanctioned activities.

How to register

Submit the following to GBC:

  1. Completed GBC independent member registration form.
  2. Appropriate membership fees.

More details and benefits of membership in the registration handbook.

For more information, contact membership@gymbc.org

Independent athletes are athletes who are in bad standing with a member club, training at another member club and wish to participate in a competition or Interclub event.

These athletes belong to a member club, but the GBC board and appropriate technical committee have required that they be identified as independent for the season. 

How to register

Submit the following to GBC:

  1. Completed GBC individual member registration form with the independent athlete box checked.
  2. Individual membership fees
  3. Completed independent athlete event registration form and $200 registration fee for each event.

More details and benefits of membership in the registration handbook.

For more information, contact membership@gymbc.org

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