Attention member club representatives:
 
Your Board of Directors met last week and spent a significant amount of time discussing the various attributes, pros, cons, benefits, and risks surrounding the insurance policy options that were available.
 
Because of the changing insurance environment and the impact of COVID-19, insurance companies were late to provide quotes to many Provincial Sport Organizations this summer, including Gymnastics BC. As a result, GBC secured a renewed insurance policy with Markel a few days ago.
 
Notice of Extraordinary General Meeting (EGM)
On August 7, 2020, GBC secured a renewed insurance policy for the 2020-21 season. Along with the new policy, Gymnastics BC has seen an increase in its insurance premium from the insurance provider.
 
As a result, an EGM will be held to vote on an insurance levy adjustment in addition to the membership fees approved at the 2018 AGM.
 
Date and Time
The 2020 EGM will take place on Wednesday, August 26, 2020, at 1:00 p.m. PDT.
 
The EGM will be conducted via online video conference (Zoom) and will require voting delegates to take part in an electronic vote (details TBA). Details including how to attend the EGM and more can be found in the EGM Package.
 
Ordinary Resolution
The following resolution will be proposed at the Extraordinary General Meeting of the members of the Society:

• Be it resolved that the insurance levy collected in addition to the membership fees approved at the 2018 AGM will be adjusted to our insurance fees. 

Vote in the EGM
To take part as a voting member in the EGM, you must submit a Designated Representative Authorization Form by email to info@gymbc.org, by fax to 604-333-3499, or by mail to the Gymnastics BC office. This document must be received no later than 12:00 p.m. PDT on Monday, August 24, 2020.

Participate as an Observer/Listener
To participate in the EGM as a non-voting member, submit your full name, email address, and club name to info@gymbc.org no later than 12:00 p.m. PDT on Monday, August 24, 2020.

Submit Questions for Inclusion in the EGM
If you have questions or items you would like covered during the EGM, please email them to info@gymbc.org no later than 12:00 p.m. PDT on Monday, August 24, 2020. 

Important Resources:

• 2020 EGM Package
• Designated Representative Authorization Form

More Information
If you have questions regarding the EGM process, including Designated Representative Authorization forms, Zoom, or voting access, please email info@gymbc.org.

Renewed Insurance Policy Overview
The table below outlines whether specific programming activities are covered under GBC’s 2020-21 insurance policy. For further details including coverage limits, descriptions and FAQ’s, please refer to GBC’s Insurance Coverage web page.

 
More Information
If you have questions or comments, please submit them to info@gymbc.org or call Andree Montreuil at 604-333-3491.