Gymnastics BC Events

Sanctioning

Sanctioning

Whether your Gymnastics BC member club is hosting an event or meet, you have athletes travelling out of the province or country for a competition, or you have participants taking part in a parade or gymnastics display the event must be sanctioned by GymBC.

2024-25 GymBC Calendar of Events 2025-26 GymBC Calendar of Events

Sanctioning A Club Event

Hosting competitive and recreational events are great opportunities to promote gymnastics while providing participants with fun opportunities. All GymBC club events (competitive, Interclub & recreational) MUST be sanctioned by GymBC.  Please note, GymBC does not sanction High School competitions.

GymBC member clubs that wish to host a GymBC sanctioned event must complete and submit a Sanctioned Event Application Form to Gymnastics BC by the May 31 deadline to be considered on time.

Only complete applications, with payment included, will be considered. Applications made by email with no form and/or insufficient payment will not be processed.

As several clubs may request competitions on the same weekend, clubs are strongly encouraged to provide alternate dates for their competitions as first choices cannot be guaranteed. GymBC will notify clubs if weekend selections are highly requested, making suggestions for alternative dates if necessary. It is also recommended that clubs contact their zone director to discuss dates and to avoid conflicts with other events within their zones. GymBC will not sanction more than 2 events on any single weekend. 

A three-round bidding process will be be used govern the submission and allocation of events sanctioned by Gymnastics BC. The three round bidding process aligns with Gymnastics BC’s commitment to creating an efficient and effective event’s calendar that benefits everyone. By enabling clubs to express their preferred event dates early, this framework facilitates informed decision-making and strategic planning. 

Once your event is sanctioned, it is approved based solely on the information submitted to GymBC at the time of application. Any changes including adjustments to dates, categories/levels offered, or other key details must be submitted in writing to events@gymbc.org prior to implementation. Events that proceed with unapproved changes are subject to a $500 fine.

Equipment Norms

It is the host club’s responsibility to ensure equipment is set up safely and properly, and to develop and share an emergency plan with the host venue.

Equipment norms for both artistic and trampoline gymnastics are in place for GymBC sanctioned events. If a club is unable to meet the requirements, this must be indicated on the sanctioning request form.

Do you need to rent equipment for your event? Please refer to the GymBC Equipment Rental section below.

WAG & MAG Equipment Norms TG Equipment Norms

How to Sanction A Club Event (Steps 1-5)

Step 1

Review the Sanctioning Info Package.

2025-26 GymBC Sanctioning Info Package

Step 2

Complete the Event Sanctioning Form on Activity Messenger.

Sanctioned Event Request Form

Step 3

Contact your zone judging chair and submit your GymBC-approved event sanction form to notify them of the event

Step 4

Verify that all athletes and coaches registered in your event are registered with GymBC

Step 5

Respect the GymBC equipment norms for all sanctioned events

GymBC Equipment Rentals

Gymnastics BC member clubs may rent the GymBC / Spieth America equipment for their club competitions.

Gymnastics BC does not rent equipment to non-members.

If you would like to rent GymBC equipment for your event, please reach out to the GymBC Equipment Coordinator

Email GymBC Equipment

Available Equipment

WAG Only (1 trailer) – Single WAG with additional Bar and Beam Set-up with one Floor and one Vault – $4,000 + tax + freight

MAG Only (1 trailer) – Single MAG with one Floor – $4,000 + tax + freight

WAG & MAG (2 trailers) – Single MAG/Single WAG with additional Bar and Beam and two floors – $7,000 + tax + freight

Second Artistic Floor (if in addition to a single WAG set-up – 2nd trailer required) – $1,800 + tax + freight 

TG Only (1 trailer) – Trampoline & Tumbling with two Competition Trampolines and End Decks, One Power Tumbling Floor, one Double Mini Trampoline, Equipment Matting and (only) two Landing Zones. – $3,000 + tax + freight

*As we have limited space on the TG Trailer, additional (extra) equipment must be provided by the host club

  • For Double Mini
    • 6 mats to surround Double Mini landing zone
    • 1 Throw mats
  • Tumbling
    • 2 mats for end of Tumbling landing zone (GBC provides 4 and you need 6)
  • Trampoline
    • 1 Throw mat (GBC provides 2 and its nice to have 3 on Tramp)
  • Warm-Up Area
    • Roll top for warm up area (GBC provides a small one but its nice to have more)
      • If you are wishing to have a warm-up Trampoline - the following will also need to be provided
        • 1 Trampoline
        • 2 end decks with mats
        • 1 Throw mat
        • Surround mats (Around 12 – 3 for each side, 3 for each end)
GymBC Responsibilities
  • Contact club four weeks before the competition to confirm the delivery details and set-up time.
  • Supply a set of equipment with appropriate mats.
  • GymBC representative to supervise set-up, take down and loading of equipment.

 

Host Club Responsibilities
  • Complete and submit the Gymnastics BC Equipment Rental Agreement (link below) by October 15 of the current year.
  • Submit a security deposit ($1,500), dated for the first day of the competition, with the signed rental agreement.
  • Minimum 15 adult volunteers per set of equipment at set up and take down.
  • Report any liability or accident claims arising from the meet.
  • Report any damaged or missing equipment.
  • Provide all scoring stands, measuring tapes, duct tape and miscellaneous supplies.
  • Modified pieces of equipment (mushroom or other pommel horse equipment for example), mini trampoline, etc.
  • Weights, if free standing equipment is being used.
  • Freight costs, which will be invoiced after the competition, along with the rental feel balance.

Email The Equipment Coordinator

Hosting Events With International Participants

GymCan authorization forms must be completed for all international competitions and activities that will occur in Canada.  Activities include (but are not limited to) events, competitions, training camps, clinics, courses, etc., which include participants from a foreign country.

  • All requests must come from a GymBC member club.
  • Applications will be reviewed and signed by GymBC, sent back to the member club.
  • The application must then be submitted by the GymBC member club to GymCan for approval.

Authorization To Host International Competition 2019Nl

  • Ensures a commitment by the event organizer that the event will be conducted in accordance with the FIG, Gymnastics Canada and Gymnastics BC rules.
  • Ensures the event will be conducted in a fair and safe manner.
  • Ensures the recognition of results (provided there is compliance with number 1 above).
  • Ensures that the event meets a standard of quality required for sanctioning by Gymnastics BC.

Yes – GymCan negotiated a partnership with SOCAN and Re:Sound to minimize the costs of music license fees to our member clubs. The GymBC event sanction fee includes SOCAN and Re:Sound license fees for the sanctioned event.

SOCAN is a Canadian based organization that collects license fees, as set by the Copyright Board of Canada, for the playing or broadcasting live or recorded music. Re:Sound is the Canadian not-for-profit music licensing company dedicated to obtaining fair compensation for artists and record companies for their performance rights. 

While SOCAN and Re:Sound may seem similar, they represent different rightsholders. SOCAN represents songwriters and music publishers, while Re:Sound represents performers and record companies. This is why we have to pay tariffs/fees to both organizations. 

Yes – clubs are required to sanction Interclub events with GymBC. The sanctioning policy must be followed but no late fees will be applied. If the events are in conjunction with a competitive sanctioned event, there are no additional fees. Interclub events may occur on the same weekends as competitive events or other Interclub events.

All clubs must inform Gymnastics BC of any out of facility activities to ensure appropriate insurance coverage is available. This may include, but is not limited to, mall displays, parades, performances, demonstrations, hosted competitions).

GymBC ribbons can be ordered here.

Sanctioned Events Resources

WAG & MAG Equipment Norms

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TG Equipment Norms

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GymBC Insurance Coverage

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Hosting International Participants Authorization Form

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